Vendor Applications

2017 Event Dates: October 13, 14, 15

Recognized as one of the finest, best attended art festivals in Arizona, the Patagonia Fall Festival is now accepting applications from artists, sculptors, weavers, potters, jewelry makers, crafters, and food and beverage vendors.
Application Process

What Our Jury Looks For In Artists

Our jury seeks the very best and most unique artistry. No one wants to turn an exhibitor away but it is the job of the jury to make sure customers who come to the Fall Festival can expect high quality handcrafted goods and goods not found everywhere. This is what makes people come back every year. Our jury members also understand the local market. The jury is comprised of artists and craftsmen in different media, gallery owners, and seasoned craft fair shoppers.

All work must be handcrafted by the exhibitor. Only fully completed applications will be juried.  A non-refundable fee of $20.00 must be sent via a separate check or money order with the application. The jury will meet after the April 15 Early Bird application date, and again after the deadline of July 15. Early Bird applicants will be notified by May 15, and others will be notified by August 15, 2017.  Late applications may be made on a space-available basis.

All vendors are required to have a current Arizona TPT permit and a retail permit for the Town of Patagonia.  An application for a temporary permit for the Town of Patagonia will be sent with your letter of acceptance.

In order to be included in published listings, applications must be in before August 31st.  Those received after the publication deadline may still be accepted on a space-available basis, but will not be included on the festival map or other publications.

Photographs or Digital Images:  Each arts and crafts application must be accompanied by 6 images: 3 of your art work, 1 image of your work in your booth, 2 images of the artist creating the work and the workshop. These can be sent digitally via email.

Pre-packaged Specialty Food Sales

Specialty food applicants are juried. To avoid duplication, the jury will select the best in cases of multiple product applications based on product descriptions, photos and/or product samples. Proof of Insurance is required for all food sales.

All work must be made by the exhibitor. Only fully completed applications will be juried. A non-refundable fee of $20.00 must be sent via a separate check or money order with the application. The jury will meet after the April 15 Early Bird apAugust 15, 2017. Late applications may be made on a space-available basis.

All vendors are required to have a current Arizona TPT permit and a retail permit for the Town of Patagonia.  An application for a temporary permit for the Town of Patagonia will be sent with your letter of acceptance.  Specialty Food Vendors are required to follow all applicable laws for selling prepackaged foods.  In addition, proof of liability insurance will be required.  No specialty food vendor will be allowed to set up without proof of insurance.

In order to be included in published listings, applications must be in before August 31st.  Those received after the publication deadline may still be accepted on a space-available basis, but will not be included on the festival map or other publications.

Photographs or Digital Images:  Each specialty foods application must be accompanied by 6 images: 3 of your product, 1 image of  your booth, 2 images of the vendor creating the product and the kitchen. These can be sent digitally via email.

Food Service Applications

Food Service applicants are also juried. To avoid duplication, the jury will select the best in cases of multiple applications based on product descriptions, photos and/or product samples.  Spaces fill up quickly.  Applicants are encourage to apply before the April 15th Early Bird Deadline.

Only fully completed applications will be juried. A non-refundable fee of $20.00 must be sent via a separate check or money order with the application. The jury will meet after the April 15 Early Bird application date, and again after the deadline of July 15.  Early Bird applicants will be notified by May 15, and others will be notified by August 15, 2017.  Late applications may be made on a space-available basis.

All vendors are required to have a current Arizona TPT permit and a retail permit for the Town of Patagonia.  An application for a temporary permit for the Town of Patagonia will be sent with your letter of acceptance.

In order to be included in published listings, applications must be in before August 31st.  Those received after the publication deadline may still be accepted on a space-available basis, but will not be included on the festival map or other publications.

Photographs or Digital images:  Each food vendor application must be accompanied by 6 images: 2 of your product, 1 image of  your booth, 1 of your menu, and 2 images of the kitchen. These can be sent digitally via email.

ALL FOOD SERVICE VENDORS WILL BE REQUIRED TO PRESENT A SANTA CRUZ COUNTY HEALTH DEPARTMENT PERMIT (call 520-375-7800) AND MUST PROVIDE A CERTIFICATE OF INSURANCE. NO FOOD VENDOR WILL BE ALLOWED TO SET UP WITHOUT PROOF OF COMPLIANCE.

Beer and Wine Garden Applications

Beer and Wine Garden applicants are considered based on a priority system. PABA members have priority status until April 15. Vendors from the previous year and wineries from the Santa Cruz and Cochise County area have priority until May 31.  After that, vendors will be considered on a space available basis.  Spaces fill up quickly.  Applicants are encourage to apply before their priority deadline.

We are currently offering up to 7 winery spaces, 2 distillery spaces, a local brewery space, and a non-profit beer booth.

All vendors are required to have a current Arizona TPT permit and a retail permit for the Town of Patagonia.  An application for a temporary permit for the Town of Patagonia will be sent with your letter of acceptance.

In order to be included in published listings, applications must be in before August 31st.  Those received after the publication deadline may still be accepted on a space-available basis, but will not be included on the festival map or other publications.

Photographs or Digital images:  Each food vendor application must be accompanied by 3 images: 2 of your product and 1 image of  your booth or logo. These can be sent digitally via email.

ALL ALCOHOL VENDORS WILL BE REQUIRED TO PRESENT AN ARIZONA STATE LIQUOR PERMIT  AND MUST PROVIDE A CERTIFICATE OF INSURANCE. NO VENDOR WILL BE ALLOWED TO SET UP WITHOUT PROOF OF COMPLIANCE.   Liquor permit applications can be sent to PABA Fall Festival C/O Bonnie for Town of Patagonia signatures and State Approval until August 15, after that you must process your own permit.

Non-Profit Organizations

We welcome the participation of Non-profit organizations in the Patagonia Fall Festival. As a community event, we extend an invitation to organizations from the Mountain Empire of Sonoita, Elgin, and Patagonia and our neighbors in Nogales to participate as a way to promote your group, get your message out, and to fund-raise. Organizations from other communities may be accepted on a limited basis. Non-Profit retail sales are limited to items related to the mission of the organization unless special permission is granted, please ask.  A discount is offered to non-profit organizations with an information only booth (raffles and donations allowed).

All organizations, for-profit and non-profit, are required to have a current Arizona TPT permit and a retail permit for the Town of Patagonia if selling items.  An application for a temporary permit for the Town of Patagonia will be sent with your letter of acceptance.

In order to be included in published listings, applications must be in before August 31st.  Those received after the publication deadline may still be accepted on a space-available basis, but will not be included on the festival map or other publications.

Proof of non-profit status may be required.

Local Artists and Artisans

Booths have been set aside for local artists and artisans at a discounted space rent to encourage those with beautiful and tasty products to participate in the festival. “Local” participants must have a Patagonia, Sonoita, or Elgin address. Products must be homemade, home baked, or homegrown. Santa Cruz County and Arizona requirements for home bakers apply and all retail licenses are required. Please contact us for additional information and application details.

2017 Event Dates: October 13, 14, 15 

Patagonia Fall Festival
c/o SITA
PO Box 241
Patagonia, AZ 85624

envelope-opt patagoniafallfestival@gmail.com
telephone-opt (520) 345-4172

(Click for directions to festival at GoogleMaps)
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